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Thank you! Published by 201 Bates Modified over 7 years ago. Gill k Create, save, and print documents. Apply text, paragraph, and page formats. Right click on desktop. Microsoft Office Basics and the Internet 1.

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Microsoft word 2013 lecture ppt free.Microsoft Word 2013

 
An Introduction to Microsoft Word – Microsoft word this program allows you to type letters, papers, and other documents. Introduction to Word. Work with language tools (spell check, dictionary, thesaurus). Identify the various benefits of using word processing software. Objectives. Screen Components.

Microsoft Word Bob Gill – ppt download

 
An Introduction to Microsoft Word – Microsoft word this program allows you to type letters, papers, and other documents. Introduction to Word. Work with language tools (spell check, dictionary, thesaurus). Identify the various benefits of using word processing software. Objectives. Screen Components.

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You can zoom to magnify the page or view several pages at once. There are many options available when you are ready to print the document, as shown here. You can select the number of copies to print, select a different printer, and specify settings that include printing all of the pages, printing one-sided copies, and collating the copies. Additional specifications are orientation of the printouts, the paper size, margins, and number of pages per sheet.

You may want to include information to identify your document such as author, document purpose, or intended audience. You do not want this information to appear in the document as it appears on the screen or as printed. You can use the Document panel to display descriptive information. You can also search for a file by the identifying information you assigned to a document. Click the File tab, click Properties arrow, and then click show Document Panel. For statistical information related to the current document, click the File tab and make sure that Info is selected.

Data such as file size, number of pages, and total words are presented. You can modify some document information in this view by adding a title and comments. A font is a combination of typeface and type style. Word allows you to change fonts, and apply text attributes , such as bold, italic, or underline to the font. To apply a font click the Home tab and locate the Font group. To change the font for selected text, or for a document you are beginning, click the Font arrow and select a font from the list that is displayed.

The Font group is located on the Home tab. Word enables you to bold, underline, and italicize text, apply text highlighting, change font color and case, and work with different text effects. You can also clear your formatting with the Clear Formatting button. If you want to highlight important parts of your document you can use the Text Highlight Color command, located in the Font group on the Home tab.

Click Text Highlight Color to select the current color or click the text Highlight Color arrow and choose another color. The mouse pointer resembles a pen when you move it over the document. You drag across the text to highlight it. Click text Highlight Color or press Esc to stop highlighting.

The dialog box allows for setting Font style, Font size, and Font type along with setting additional formatting. Some of the effects that you can set are Strikethrough, Double strikethrough, Superscript, Subscript, small caps, and All caps. Changing Font Settings continues on the next slide. When you select text you can bring up the Mini Toolbar to perform text formatting and alignment by moving the pointer near the selection. The Mini Toolbar makes it convenient to quickly select a format instead of locating it on the Ribbon or using a keyboard shortcut.

There are a variety of effects you can add to text. You can add a shadow, outline, reflection, or a glow. The Text Effects and Typography gallery provides access to those effects, as well as WordArt styles, number styles, ligatures, and stylistic sets.

Ligatures are two letters that are crafted together into a single character or glyph. A stylistic set is a collection of letter styles that you can apply to OpenType fonts. An OpenType font is an advanced form of a font that is designed for all platforms like Windows and Macintosh. They incorporate a greater extension of the basic character set. Ligatures and stylistic sets are often used for formal documents such as wedding invitations. By default, text is shown in black as you type a document.

To make text more interesting or to draw attention to the text within a document, you can change the font color of previously typed text or of text that you are about to type. Click the Font Color arrow from the Home tab and select from a gallery of colors, for more choices, click More Colors and select from a variety of hues and shades. You can click the Custom tab in the Colors dialog box and click to select a hue, or drag the continuum until you find the shade you are looking for.

Left alignment is the most common alignment, it is the default when you begin a new blank Word document. The reverse of left alignment is right alignment in which text is aligned at the right margin with a ragged left edge. A center paragraph is horizontally located in the center, an equal distance from the left and right edges. Report titles and major headings are typically centered. Justified alignment spreads text evenly between the left and right margins so that text begins at the left margin and ends uniformly at the right margin.

Newspaper and magazine articles are often justified. Paragraph spacing is the amount of space between paragraphs. Paragraph spacing is a good way to differentiate between paragraphs. The spacing makes it clear where one paragraph ends and another begins. Spacing used to separate paragraphs usually comes after or before each affected paragraph.

Click Home tab. Click Line and Paragraph Spacing in the Paragraph group. Click the Paragraph Dialog Box Launcher, to set paragraph spacing. Line spacing is the amount of space between lines. The most common line spacing options are single, double, or 1.

You can specify the exact size for spacing by selecting Exactly. There are other options, At Least or Multiple. If you select At Least, you will indicate a minimum line spacing size while allowing Word to adjust the height.

The Multiple setting enables you to select a line spacing interval other than single, double, or 1. An indent is a setting associated with how part of a paragraph is distanced from one or more margins. The most common is first line indent, in which each paragraph is set off from the left margin. There are also hanging indents, where the first line of a source begins at the left margin, but all other lines in the source are indented. Indenting an entire paragraph from the left margin is a left indent, while indenting an entire paragraph from the right margin is known as a right indent.

You can use the Word ruler to set indents. If the ruler does not display above the document space, click the View tab and click Ruler. The three-part indicator at the left side enables you to set a left indent, hanging indent, or first line indent. A tab is a marker that specifies a position for aligning text. By using tabs, you can easily arrange text in columns or position text a certain distance from the left or right margins.

You can select from various types of tabs, with the most common being left, right, center, and decimal. By default a left tab is set every 0.

Each time you press Tab on the keyboard, the insertion point will move to the lefty by 0. Setting tabs continues on the next slide. Tabs that you set can override default tabs. Type the location where you want to set the tab, select tab alignment, click OK. Borders are a line that surrounds a paragraph, a page, a table, or an image. Shading is a background color that appears behind text in a paragraph, a page, or a table.

When you click the Borders and Shading arrow in the Paragraph group on the Home tab and select Borders and Shading, the Borders and Shading dialog box displays. You can then select the borders or shades that you want to include in your document. The Page Border tab in the Borders and Shading dialog box provides controls that you use to place a decorative border around one or more selected pages.

As with a paragraph border, you can place the border around the entire page, or one or more slides. The Page Border tab also provides an additional option for you to use preselected clip art as a border. A list organizes information by topic or in a sequence. You use a numbered list if the list is a sequence of steps.

If the list is not of a sequential nature, but is a simple itemization of points, you use a bulleted list. A multilevel list extends a numbered or bulleted list to several levels. You create list from the Paragraph group on the Home tab.

A document theme combines color, font, and graphics, simplifying the task of creating a professional, color-coordinated document. When you select a theme for a document, a unified set of design elements, including font style, color, and special effects is applied to the entire document.

A style is a named collection of formatting characteristics. Styles automate the formatting process and provide a consistent appearance to a document. Word provides a gallery of styles from which you can choose, or you can create your own.

Styles are considered either character or paragraph. A character styles formats one or more selected characters within a paragraph, often applying font formats found in the Font group on the Home tab. A paragraph style changes the entire paragraph in which the insertion point is located, or changes multiple selected paragraphs. Checking and correcting spelling 9. Reviewing style and grammar Creating tables Inserting and editing graphics Tracking changes 1.

Time savings modify documents instead of creating new ones, correct more quickly Better appearances documents look more professionals, polished, accurate typing, appropriate font size, good-looking fonts Shared methods sharing documents easily among students, exchange ideas, edit others materials, track changes.

Save a document Select to save to your SkyDrive account Select if you plan to save to local storage, such as a flash drive or hard drive Click to navigate to a folder on the selected storage device or location.

Reviewing a document Typographical errors Grammatical errors Identifying proper wording Defining words. Setting Tabs cont. Set the number of columns and rows. Modifying Table Click and the table appears in the document. If you need to make adjustments, you canadd. You can only draw the connectors inside the drawing canvas. Drawing Different Shape 1. Click theInserttab. Click Rectangle inRectangles.

Inserting Pictures Click Online Pictures to choose from online resources Click Pictures to insert pictures from storage device. Styling a Text Box Shape styles, fills, outlines, and effects Change text box size. To convert a PDF, you open it like you would any other document. Choose the location of the PDF and click Browse. Find the PDF and click Open.

The converted document might not have a perfect pageto-page correspondence with the original. For example, lines and pages may break at different locations. When you save the file, Word will default to its format. Open navigation menu. Close suggestions Search Search. User Settings. Skip carousel. Carousel Previous. Carousel Next. What is Scribd? Explore Ebooks. Bestsellers Editors’ Picks All Ebooks.

Explore Audiobooks. Bestsellers Editors’ Picks All audiobooks. Explore Magazines. Editors’ Picks All magazines. Explore Podcasts All podcasts.

Difficulty Beginner Intermediate Advanced. Sometimes the information you include in your document is best displayed in columns. Not only can columns help improve readability, but some types of documents—like newspaper articles, newsletters, and flyers—are often written in column format.

A chart is a tool you can use to communicate data graphically. Including a chart in your document can allow your reader to see the meaning behind the numbers, and it can make showing comparisons and trends easier. Word uses a spreadsheet as a placeholder for entering chart data, much like Excel.

The process of entering data is fairly simple, but if you are unfamiliar with Excel you might want to review our Excel Cell Basics lesson. This works well if you only need to add text to a few shapes. However, for more complex SmartArt graphics, working in the task pane is often faster. A theme is a set of colors, fonts, and effects that determines the overall look of your document. Themes are a great way to change the tone of your entire document quickly and easily.

Theme colors: There are 10 theme colors, along with darker and lighter variations, available from every Color menu. Theme fonts: There are two theme fonts available at the top of the Font menu under Theme Fonts.

Theme effects: These affect the preset shape styles. You can find shape styles on the Format tab whenever you select a shape or SmartArt graphic. A margin is the space between the text and the edge of your document. By default, a new document’s margins are set to Normal, which means it has a one-inch space between the text and each edge. Depending on your needs, Word allows you to change your document’s margin size.

You can also custom margins 1. From the Page Layout tab, click Margins. Select Custom Margins The Page Setup dialog box will appear. Adjust the values for each margin, then click OK. The margins of the document will be changed. The difference between a footnote and an endnote in Word is that one appears on the same page as the reference and the other appears at the end of the document. Content-wise, a footnote contains bonus information, a clarification, or an aside, and an endnote is a reference or citation.

The numbering of footnotes and endnotes is done automatically by Microsoft Word. You can use a single numbering scheme throughout a document, or you can use different numbering schemes within each section in a document. Mail Merge is a useful tool that allows you to produce multiple letters, labels, envelopes, name tags, and more using information stored in a list, database, or spreadsheet.

When performing a Mail Merge, you will need a Word document you can start with an existing one or create a new one and a recipient list, which is typically an Excel workbook. Two files are required to complete a Mail Merge.

The feature combines a Word document with information from a separate data source. The Word document must contain fields specifying the locations where information from the data source should be inserted.

This will display several options for types of mail merges: Letters: Use if you are merging a pre-typed letter. E-mail Messages: Merges data source information with an e-mail message. Labels : Creates address labels. Envelopes: Uses data source information to address envelopes. Current document: Imports data into the current Word document.

Step-by-step Mail Merge Wizard: Walks you through the entire process of a mail merge. Choose the type of document you want to create. In our example, we’ll select Letters. The list can be in an existing file, such as an Excel workbook, or you can type a new address list from within the Mail Merge Wizard. You can then type your address list. Place the insertion point in the document where you want the information to appear. Choose one of the four placeholder options: Address block, Greeting line, Electronic postage, or More items.

Depending on your selection, a dialog box may appear with various options. Select the desired options and click OK. A placeholder will appear in your document for example, «AddressBlock». Repeat these steps each time you need to enter information from your data record.

Sometimes, however, you may want to place recipient data within the body of the letter to personalize it even further. A table of contents is just like the list of chapters at the beginning of a book.

It lists each section in the document and the page number where that section begins. A Manual Table does not update automatically. The ability to add comments to a document proves particularly helpful when you wish to include explanations or ask questions, as part of the collaborative editing process. Adding comments to edits you make can help the reviewer better understand the reasoning behind your changes. Robin Bradstock Dec. University of Education Oct. M LS Jul. Sandeep Dhanda Jul.

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